Did you know that you are in control of who has access to your health record?
Your health (medical) record contains clinical information about the care you receive from any NHS service.
When you need medical help, it’s essential that any NHS service can securely access your health record. This allows them to have the necessary, complete information about your medical background to help them identify the best way to help you.
The information below will help you to decide about sharing your healthcare record and advise your GP of your decision.
You have the right to change your mind about sharing your healthcare record and advise your GP of your decision.
Sharing your Health Record
What options do I have for sharing my health record? >
There are three options which allow different levels of sharing. Complete this form to advise your GP what you would like to do.
Consent to record sharing (recommended): This means that any health and care professional outside of your GP Surgery is able to access your entire health record when deciding on the right care and treatment you need. Within this option, you can still ask your GP to mark specific consultations as Private, so that they are not seen by any other NHS service.
You can also consent to your GP Practice viewing your health record from other NHS services that care for you.
We recommend this option because it ensures that all of the professionals caring for you always have current and accurate information about your care available to them.
Do not agree to record sharing – other than in an emergency: This will prevent your health record information from being shared with other NHS services. This may have a detrimental effect on care you receive now and in the future. This can be overridden in an emergency if it is deemed in your best interest.
Do not agree to record sharing even in an emergency: This will prevent your health record information being shared with other NHS organisations, even in an emergency. This may have a significant detrimental effect on the care you receive now and in the future.
We suggest that you speak with your GP surgery before proceeding with this option.
How do I confirm my sharing request? >
Once you have read the information provided and have made your decision, complete this form and return to your GP Surgery.
I am happy to share my record with other healthcare services in general, but there are some things I would prefer to keep confidential between me and my GP. Can I do that? >
Yes. You can request that specific information on your health record is marked ‘private’. This means that when your record is shared the private information will not be visible to any other NHS service.
Can I change my mind about sharing my record? >
Yes. You can change your mind at any time. Let each practice or service know if you want to change your original choice. You can download the consent leaflet from this site to fill in your choices and give to your practice and services caring for you.
I am happy to share my record with other healthcare services in general but there are some things that I would prefer to keep confidential between me and my GP. Can I do that? >
Yes. You can request that specific information on your health record is marked as ‘Private’. This means that when your record is shared the private information will not be visible to any other service.
Who controls access to my health record? >
You are in control of who you allow to see your health record. For any health professional outside of your GP surgery to have access to your health record, you must provide explicit consent.
Where is my health record? >
Your health record is held by your GP Surgery on a secure computer system and allows your health record to be accessed by a range of NHS providers across the country, but only if you give explicit consent for this to happen. Explicit consent means that GPs, hospitals, community nursing teams, nursing homes and some professionals within social care will be able to view your health record.
Is my health record information secure? >
Yes. There are safeguards in place to make sure only organisations you have authorised to view your records can do so.
You can also request information regarding who has accessed your information both inside and outside of your GP Practice.
What do I do if I don’t want my health record to be shared at all? >
You may decide that you do not want to share your medical record with other NHS providers at all. If this is the case, you can ask your GP Surgery to turn off the record sharing option. It is important to note that not sharing your health record means that no other organisations have the option to access your record. We suggest that you speak with your GP before proceeding with this option because it may have implications on the care you receive in the future.
If I choose not to share my record will other services involved in my care be able to see any of my medical information at all? >
Yes, if you are cared for by some services (Child Health care services, Health Visitors, School Nurses and District Nurses) they will be able to see what vaccinations you have had.
In a small number of cases some patients may have a special note added to their record to ensure that urgent care service such as out of hours are immediately aware of a key piece of information to ensure your care is appropriate. For example, patients who may have an End of Life care plan in place may have a special note added to ensure that clinicians are aware of this.
You will usually be asked for your permission to add these special notes. This special note will be visible to other services even if you have not decided to share your record or have not yet been asked about your choices.
In some circumstances, where a child’s safety may be at risk, their information may be shared with other health professionals caring for that child.
If I haven’t chosen to share my record and I have a medical emergency will the services treating me be able to access my record? >
If you are being treated by a service that uses SystmOne certain clinicians will be able to override your refusal to share either with your permission or, if you are unable to give your permission, because it would be in your best medical interests to do so. Any override of your sharing settings will be monitored to ensure that it is appropriate and done in the best interests of your care.
What is my Summary Care Record? >
Your SCR is separate from your Health Record and is created automatically. It contains key information including your contact details, NHS number, medications and allergies and can be viewed by GP Practices, hospitals and ambulance services. With your consent, additional information can be added to create an Enhanced Summary Care Record. This could include your care plans which will help ensure you receive the appropriate care in the future. CCare professionals will ask for your permission to view your SCR. If you do not want an SCR, please ask your GP Practice for an opt out form.